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ePrompt

ERP for Travel Agent | Software for Travel Agent | Accounting Software for Travel Agent

In ePrompt software you can do all back office work. Start from Inquiry, Lead Management, Inquiry Follow Up & Reminder, Quotation Preparation, Booking, Auto/Manual Purchase & Purchase Return, Domestic & International Air Ticket Invoice, Railway & Bus Invoice, Hotel Voucher & Invoice, Transport Voucher & Invoice, Excursion Voucher & Invoice, Package Invoice, Group Tour (Itinerary, Schedule, Booking, Allocation, Quotation, Voucher & Credit Note), Rent A Cab (Vehicle Category, Vehicle Master, Vendor Master, Tariff Master, Employee Master, Reservation, Duty Slip, Close the Duty, Invoice, Fuel Average, Maintenance), Passport & Visa Fees Invoice and Credit Note etc.services

Window base software. | Multi location.

Multi branch working. All report branch wise and also consolidated.

Multi currency working. You can use this software in any country.

Software linked with your booking system like Galileo, Amadeus.

Entry log viewer. | SMS alert.

Print & Email with logo & signature. | User design printing.

Email configuration with outlook. | Auto mailing in Pdf, Excel, Word format.

Period wise Hotel, Transport, Excursion rate configuration.

Reminders for Inquiry follow up, Hotel check in, Transport check in, Excursion check in, Passport expiry, Post dated cheque.

Multi service tax option. Markup on basic, tax and cancellation.

Invoice wise profitability report.

User wise module wise rights allocation.

Paper less office work. You can attach any document, mail with respective entry and also view or print attachment.

Also lots of reporting for accounting & MIS.

View Printing Sample

Client's List

Masters

Company Master

Through this option the user will be able to set the company’s basic, statutory and other information & year-end process.

Branch Master

Through this option the user will be able to Add Branch.

Currency Master

Through this option, users can add various Currencies, It can be used for generates vouchers in Multi-Currencies.

State Master

Through this option, users can add State of Country.

City Master

Through this option, users can add Cities, Pin codes & STD Codes of State.

Account Group

Through this option the user will be able to Define Account Group & Position Index in Report.

Account Master

Through this option the user will be able to create the account of customer, vendor, and bank, Income, Expenses, Hotel, Transport, Airlines and Train etc. Through this option the user will be able to set opening balance entry & outstanding limit & credit days setting. Through this option the user will be able to send outstanding amount SMS to customers.

Bank Master

Through this option the user will be able to add drawn bank, it is help while you make cheque receipt.

Guest Master

Through this option the user will be able to add Guest Details like Guest name, Guest phone and Guest agent etc.

Employee Master

Through this option the user will be able to add Employee Contact details like Name, Address, Date of Join, and PF No. Etc.

Reminder Master

Reminder is an easy-to-use tool that keeps detailed information about birthdays and other remarkable events or some important due date. If you want to avoid embarrassing.

Quick Entry

Through this option the user will be able to Set/Add Account, change accounting grouping, set position index in report, set Depreciation %, set FBT % & Set Party Discount %.

Options

Through this option the user will able to set default parameters like Printing type, Page margins, ledger effect, reminder due days etc.

Design Printing

Through this option the user will able to set dos base printing of invoice, duty memo, monthly invoice, statement, hotel voucher, hotel invoice etc.

Design Cheque Printing

Through this option the user will able to design Cheque printing of various banks. It helps to printing Cheque from software, no need to write Cheque.

Set window base printing

Through this option the user will able to set the left, right, top, and bottom margin of window base printing.

User Master

Through this option user will easier, quickly create account with compulsory details.

User Profile

Through this option you will restrict each & every user to add, modify, delete and print transactions.

Transactions

Purchase

From this option User will able to make Department wise Purchase invoice entry & also selects our invoice reference against customer. This future helps us for avoid wrong invoicing from vendor.

Purchase Return

From this option User will able to make Department wise Purchase Return Invoice entry & also selects our Credit note reference against customer. This future helps us for avoid wrong Credit Note from vendor.

CRM

Sector Master

Through this option the user will be able to add Sector Details like Domestic Ticketing, Hotel, Transport, and Package for Inquiry etc.

Inquiry

All Inquiry whether taken by an employee or by another employee or owner are taken in real-time. Lead Management, Inquiry Follow Up & Reminder, Inquiry Register & Follow Up Register Reports.

Quotation

From this option User will able to make Quotation. Export Quotation to various format PDF, WORD, EXCEL. Email Quotation to Customer with LOGO & Signature

Airline

Exchange Order

A voucher issued by a carrier or travel agent requesting that a ticket be issued.

Ticket Stock

From this option user can maintains details of the current status of stock. It will require stock to be received by the bsp distribution centre, and will allow generate Sales It is Also helps for correctly reporting the sale, or whether there is an input error, or stock control error. also use for check status of the pending stock.

Domestic Air Ticket Invoice

From this option User will able to make Domestic Air Ticket Invoice with details like Booked by, Name of PAX, Airline, Sector, Ticket No, Flight No, Class, Journey Date, Fare, Markup, Tax, Service Tax, Airline PNR & CRS PNR etc.,

Function Key for Group Ticketing. Auto generated Itinerary from Invoice Details. SMS Itinerary to Guest. Printing on Dot-matrix & Laser jet Printers. Export Invoice to various format PDF, WORD, EXCEL. Email Invoice to Customer with LOGO & Signature

Domestic Air Ticket Credit Note

From this option User will able to make Domestic Air Ticket Credit Note with details like Booked by, Name of PAX, Airline, Sector, Ticket No, Flight No, Class, Journey Date, Fare, Markup, Tax, Service Tax, Airline PNR & CRS PNR, Cancellation Charges etc.,

No need to enter all details. all details capture automatically from invoice. Printing on Dot-matrix & Laser jet Printers. Export Invoice to various format PDF, WORD, EXCEL. Email Invoice to Customer with LOGO & Signature

International Air Ticket Invoice

From this option User will able to make International Air Ticket Invoice with details like Booked by, Name of PAX, Airline, Sector, Ticket No, Flight No, Class, Journey Date, Fare, Markup, Tax, Service Tax, Airline PNR & CRS PNR, Passport Details, Address etc.,

Printing on Dot-matrix & Laser jet Printers. Export Invoice to various format PDF, WORD, EXCEL. Email Invoice to Customer with LOGO & Signature

International Air Ticket Credit Note

From this option User will able to make International Air Ticket Credit Note with details like Booked by, Name of PAX, Airline, Sector, Ticket No, Flight No, Class, Journey Date, Fare, Markup, Tax, Service Tax, Airline PNR & CRS PNR, Passport Details, Address, Cancellation Charges etc.,

Railway

Class Master

Through this option the user will be able to add Class and Service Charges for Railway Invoice.

Railway Requisition

From this option User will able to make Railway Requisition

Printing on Dot-matrix & Laser jet Printers. Export Requisition to various format PDF, WORD, EXCEL. Email Requisition

Railway Ticket Invoice

From this option User will able to make Railway Ticket Invoice with details like Booked by, Name of PAX, Sector, Train, Ticket No, Train No, Class, Journey Date, Fare, Tax, Service Tax, PNR.

Railway Ticket Credit Note

From this option User will able to make Railway Ticket Credit Note with details like Booked by, Name of PAX, Train, Sector, Ticket No, Train No, Class, Journey Date, Fare, Tax, Service Tax, PNR, Cancellation Charges etc.,

No need to enter all details, all details capture automatically from invoice. Printing on Dot-matrix & Laser jet Printers. Export Invoice to various format PDF, WORD, EXCEL. Email Invoice to Customer with LOGO & Signature.

Bus

Bus Ticket Invoice

From this option User will able to make Bus Ticket Invoice with details like Booked by, Name of PAX, Bus Operator, Ticket No, Ticket Status, Seat No. Sector, Bus No. Bus Type, Journey Date, No of Pax, Fare, Misc. Charges, Delivery Chg. PNR Etc.

Bus Ticket Credit Note

From this option User will able to make Bus Ticket Credit Note with details like Booked by, Name of PAX, Bus Operator, Ticket No, Ticket Status, Seat No. Sector, Bus No. Bus Type, Journey Date, No of Pax, Fare, Misc. Charges, Delivery Chg. PNR, Cancellation Charges etc.,

Quotation & Booking

Destination Master

Through this option the user will be able to add Destination Details like Destination name, Destination Detail etc.

Rate Master

Through this option the user will be able to add Rate for Hotel, Transport and Excursion etc.

Guest Detail

Through this option the user will be able to add Guest Details for Generate Quotation, Details like Quotation No. Date, Name of Guest, No of Adults, No of Child, Extra Adult, Child with Bed, Child without Bed, Infant, Booking Amount, Service Charges & Package Name.

Quotation for Hotel, Transport, Excursion

From this option User will able to make Quotation for Hotel, Transport, Excursion. Rate of Hotel, Transport, Excursion auto Capture from Rate Master. Printing on Dot-matrix & Laser jet Printers. Export Quotation to various formats PDF, WORD, and EXCEL. Email Quotation to Customer & Service Provider with LOGO & Signature.

Booking For Hotel, Transport, Excursion

From this option User will able to make Booking For Hotel, Transport, Excursion. Reminder for W/L also for Payment time limit. Printing on Dot-matrix & Laser jet Printers. Export Booking to various format PDF, WORD, EXCEL. Email Booking to Customer & Service Provider with LOGO & Signature. SMS Booking Details to Service Provider & Customer.

Hotel

Hotel Voucher

From this option User will able to make Hotel Voucher with details like Name of Hotel, Name of Guest, Check in Checkout Date, No of PAX, Room Type, Package, Arrival & Departure Details, Purchase Detail etc.,

Direct Purchase Entry From Voucher. Printing on Dot-matrix & Laser jet Printers. Export Voucher to various format PDF, WORD, EXCEL. Email Voucher to Customer & Hotel with LOGO & Signature. SMS Voucher Details to Hotel & Customer

Hotel Invoice

From this option User wills able to make Hotel Invoice with details like Name of Hotel, Name of Guest, and No. Rooms, No. Of. Nights, No of Person, Rate, Discount, Service Tax etc.

No Need to Enter All Details (Details Automatically Capture From Voucher). Multiple Voucher Single Invoice & Single Voucher Multiple Invoice. Printing on Dot-matrix & Laser jet Printers. Export Voucher to various format PDF, WORD, EXCEL. Email Voucher to Customer & Hotel with LOGO & Signature

Hotel Credit Note

From this option User wills able to make Hotel Credit Note with details like Name of Hotel, Name of Guest, and No. Rooms, No. Of. Nights, No of Person, Rate, Discount, Service Tax, Cancellation Charges etc.,

No Need to Enter All Details (Details Automatically Capture From Invoice). Direct Purchase Return Entry From Credit Note. Printing on Dot-matrix & Laser jet Printers. Export Voucher to various format PDF, WORD, EXCEL. Email Voucher to Customer & Hotel with LOGO & Signature

Transport

Transport Voucher

From this option User will able to make Transport Voucher with details like Name of Service Provider, Name of Guest, From To Date, No of PAX, Hired Vehicle, KM Allowed, Route, Pickup Drop Time, Package, Arrival & Departure Details, Purchase Detail etc.,

Transport Invoice

From this option User wills able to make Transport Invoice with details like Name of Service Provider, KMS, Days, Amount, Discount, Service Tax etc.,

No Need to Enter All Details (Details Automatically Capture from Voucher). Multiple Voucher Single Invoice & Single Voucher Multiple Invoice. Printing on Dot-matrix & Laser jet Printers. Export Voucher to various format PDF, WORD, EXCEL. Email Voucher to Customer & Service Provider with LOGO & Signature

Transport Credit Note

From this option User wills able to make Transport Credit Note with details like Name of Service Provider, KMS, Days, Amount, Discount, Service Tax, Cancellation Charges etc.,

No Need to Enter All Details (Details Automatically Capture from Invoice). Direct Purchase Return Entry from Credit Note. Printing on Dot-matrix & Laser jet Printers. Export Voucher to various formats PDF, WORD, and EXCEL. Email Voucher to Customer & Service Provider with LOGO & Signature.

Excursion

Excursion (Lunch, Diner, Site seen, City tour Etc.) Voucher

From this option User will able to make Excursion Voucher with details like Name of Service Provider, Name of Guest, Excursion, Excursion Date, No of PAX, Pickup Drop Detail & Time, Purchase Detail etc.,

Excursion Invoice

From this option User wills able to make Excursion Invoice with details like Name of Service Provider, No of PAX, Amount, Discount, Service Tax etc.,

No Need to Enter All Details (Details Automatically Capture From Voucher). Multiple Voucher Single Invoice & Single Voucher Multiple Invoices. Printing on Dot-matrix & Laser jet Printers. Export Voucher to various format PDF, WORD, EXCEL. Email Voucher to Customer & Service Provider with LOGO & Signature

Excursion Credit Note

From this option User wills able to make Excursion Credit Note with details like Name of Service Provider, No of PAX, Amount, Discount, Service Tax, Cancellation Charges etc.,

Package

Package Invoice

From this option User wills able to make Package Invoice Using Hotel, Transport, and Excursion Voucher.

Package Credit Note

From this option User wills able to make Package Credit Note Using Hotel, Transport, and Excursion Voucher.

No Need to Enter All Details (Details Automatically Capture From Invoice). Multiple Voucher Single Invoice & Single Voucher Multiple Invoices. Direct Purchase Return Entry From Credit Note. Printing on Dot-matrix & Laser jet Printer. Export Voucher to various format PDF, WORD, EXCEL. Email Voucher to Customer, Hotel & Service Provider with LOGO & Signature.

Rent a Cab

Vehicle Category Master

Through this option the user will be able to manage Vehicle Category.

Vehicle Master

Through this option the user will be able to manage Vehicle Details like Vehicle No, Registration Date, Engine No, Chassis No, Fitness No, Permit No, PUC No, Insurance No, It is also giving reminder of Fitness Due Date, PUC Due Date, Insurance Due Date, Tax Due Date, Permit Due Date etc.

Tariff Master

Through this option the user will able to manage common tariff, customer tariff & vendor tariff, it is help to easy invoicing & no need to remember tariff, also Copy tariff to another customer.

Vendor Master

Through this option the user will be able to manage details of Vendor Vehicle like Vehicle No, Vehicle Category, Type of Passing - Taxi or Private, Vehicle Color, Area of Vendor, through this option you will search vendor list as per you requirement.

Contact Person

Through this option the user will be able to Store Multiple Address of Customer for Duty Slip Reporting Address

Maintenance/Parts Master

Through this option the user will be able to manage Description of Types of Maintenance & Parts, It is Helps while you make entry of maintenance, no description to type you have to just select from help.

Reservation

Real-time Online/Offline Availability - No double bookings All reservations whether taken by an employee or by another employee or owner are taken in real-time. This ensures that no double bookings can occur. The reservations are pending the confirmation of the inn. Whether you are the owner or an employee, everyone accesses the same data. This means there is no down time between when a reservation is made and when it is posted for anyone else to see. Also you can send confirmation to guest via sms & email in various format.

Duty Slip

Through this option the user will able to make Duty memo as per information given in reservation. For that you have to select reservation and automatically all details capture from reservation, you have to just entry opening km and save duty memo, then take print Duty Slip. Also user can send Duty Details to Guest & Driver via SMS & email.

Close the Duty

Through this option the user will able to close the Duty memo.

Invoice

Through this option the user will able to make Invoice as per information given in Duty slip. You have to just select duty slip & all details come automatically, then after you have to enter closing date, km & time and apply tariff all calculation are done automatically like “Basic tariff, extra km, extra hour, driver charges, night halt charges etc.”. User will able to make Single Duty Single Invoice, Multi Duty Single Invoice. You can also take print on Plain paper, Letter head & with logo, also you can send email invoice in various format pdf, word excel etc.

Vehicle Fuel Average

Through this option User will able to make entry of Petrol/Diesel bill entry, after providing km when felling fuel, average & per liter costing counting automatically.

Vehicle Maintenance

Through this option User will able to make entry of Maintenance Purchase bill it is just for reminder no accounting effect, after providing km & due date it is automatically given reminder of maintenance due of your vehicle.

Set Fuel Rate

Through this option User will able update Revised Fuel Rate of Petrol & Diesel for Fuel Difference Calculation in Invoice.

Group Tour

Tourist Category Master

Through this option, User will able to add Tourist Category. (Like "Doctor, Govt. Employee, Business Men, Engineers and School" etc.).

Group Tour Detail

Detailed information about this option by routines of the Group tours may be added, such as a Group Tour Code, tour type, the name of the tour, the tour route, tour of the day, including tours, tour exclusion, the terms and conditions, the most important issues.

Group Tour Places

Group tours of major sights, as well as details of the day routine can add this option by the user.

Group Tour Schedule

Tour start date, end date, service provider, details such as price and travel allowance rate, this option may be added by the user.

Group Tour Booking

Registration forms can be filled by this option. The details are included in such registration number, registration date, the tour's name, the total amount the traveler, total rooms, etc.

Group Tour Allocation

Group tours of the allocation for this option is used. The tour name, tour date, tour manager, cook, servant, cash advance, the hotel allocation, allocation of vehicles and other such details of the allocation.

Group Tour Invoice

This option is used for Group Tour Bill. All the Details will be capture automatically from booking form. You can Generate PDF File and also you can take Print of Bill.

Group Tour Credit Note

This option is used for Group Tour Credit note. All the Details like will be capture automatically from Bill. You can Generate PDF File and also you can take Print of Credit Note.

Misc. Service Invoice

From this option User will able to make Invoice of Masc. Service & Other Auxiliary Service invoice. Also take print on Plain paper, Letterhead & with logo, also you can send email invoice in various format puff, word, excel etc.

Misc. Service Credit Note

From this option User will able to make Credit Note of Masc. Service & Other Auxiliary Service invoice. Also take print on Plain paper, Letterhead & with logo, also you can send email invoice in various format PDF, word, excel etc.

Receipt

From this option User will able to make receipt of Cheque & cash received from customer only, also you can select invoice reference for bill-by-bill clearance, and also enter amount of bill-by-bill TDS & discount. You can also make receipt of part/full & advance payment.

Transfer Bank Receipt to Bank Book

From this option User will able to transfer those bank receipt taken in receipt menu. While you transfer this entry then ledger effect comes and reminders goes off, otherwise reminder comes on screen every login that you have to deposit Cheque in bank.

Bank Receipt

From this option User will able to make Cheque (not related to customer, like “loans & advances, Transfers & Other entry”) & cash deposit in bank entry.

Cash Receipt

From this option User will able to make cash receipt (not related to customer, like “loans & advances & other entry”) entry.

Bank Payment

From this option User will able to make Cheque Payment & Cash withdrawal entry, also able to select purchase reference for bill by bill clearance & TDS, Discount entry, also able to select payment against reference of border tax/toll tax/parking etc, also able to take Cheque printing & voucher printing.

Cash Payment

From this option User will able to make cash Payment entry, also able to select purchase reference for bill by bill clearance & TDS, Discount entry, also able to select payment against reference of border tax/toll tax/parking etc, also able to take voucher printing.

Bank Reconciliation

From this option User will able to make bank reconciliation after entry of Cheque passing & clearance date. It future showing list of Cheque deposit but not clear & Cheque issue but not present in bank, also showing bank book balance & bank statement balance as per entry passed.

Credit Note

From this option User will able to pass entry of general credit note.

Debit Note

From this option User will able to pass entry of general debit note.

Journal Voucher

From this option User will able to pass entry of Journal Voucher.

Other Utility

Form No. 16A

From this option User will able to print Form No. 16A Certificate.

Courier Register

From this option User will able to maintain courier register.

Payment Advice

From this option User will able to make Payment Enclosure with Name, Address, Drawn Bank, Cheque, Etc.

Employee Leave

From this option User will able to track record of how much leave taken by employee.

Document Writer

From this option User will able to compose circular or greetings to all account by selecting composed letter, it is working just like mail merge.

IMP Notes

From this option User will able to Add IMP Note for PNR. While making airlines invoice the IMP note will show.

Previous Year Entry

From this option User will able enter previous year Purchase/Sales/Credit Note, Debit note, outstanding entry and bank receipt / bank payment UN reconcile Cheque entry.

Zooming

From this option User will able to Zoom Trial Balance up to Transaction & edit record directly.

Report

From this option User will able to view all reports, also able to export report to excel and take dos base & window base printing.

Utility Menu

From this option User can Set/Check Dos base, window base printing, backup schedule, backup, ledger Updating, calculator, note pad, data Restore, data maintenance, carry forward previous year account balance, data locking, Import Previous year invoice for credit note, Data update, Hotel, Transport, Excursion, Passport Expiry reminder, CRM Follow-up, check trial balance difference, entry log viewer, sms log viewer, sms delivery report etc